Submissions

Online Submissions

All manuscripts must be submitted in Microsoft Word document format. Authors submit their manuscripts electronically via Open Journal Systems (OJS) to CGJ. The guidelines below contain information pertaining to online manuscript submission. The following information will help you submit manuscript to the CGJ web-based peer review system. Once you have submitted your article, you will be able to monitor the progress of your manuscript through the peer-review process. Only electronic submissions will be accepted.

Logging in

All authors, reviewers and editors must log in to use the system.

If you are already registered with the system, you may login to the CGJ website by clicking on Login at the top of the page and then filling in your username and password.
Click here to log in

If you are not a registered user, please see below for instructions on how to create an account
Click Here to Register

Creating an account

In order to submit an article, you must first register as an author and create a username and password. Once you have created an account with the CGJ website, you will be able to submit a paper, and track its progress. You can edit your account at any time by logging in and selecting "Edit Profile" on the User Home page.

Be sure to select Author in the “Register As” section of the profile page, or you will not be able to submit a manuscript

Submitting a Paper

After selecting “Author”, you may submit an article by selecting “Click Here” under "Start a New Submission". You will then be taken trough the five step submission process:

Step 1: Starting the Submission. Under "Journal Section”, a drop down menu will be available where the author is to select the appropriate journal section for the submission. The author must then complete the submission checklist indicating the submission is prepared in the proper format as required by the Journal. “Comments for the Editor” section is optional; the author may add any relevant comments here. Select Save/Continue to proceed to the next section.

Step 2: Uploading the Submission file. To upload a manuscript to this journal, complete the following steps below. All figures must be uploaded in Step 4 of the submission process.

  • Click Browse (or Choose File) which opens a Choose File window for locating the file on the hard drive of your computer.
  • Locate the file you wish to submit and highlight it.
  • Click Open on the Choose File window, which places the name of the file on this page.
  • Click Upload on this page, which uploads the file from the computer to the journal's web site and renames it following the journal's conventions.
  • Once the submission is uploaded, click Save and Continue at the bottom of this page.

To view the file which was uploaded, click on the file name. If the incorrect file was uploaded, click "Browse" beside the "Replace Submission File" field and follow the above steps.

Step 3: Entering the Submission's Metadata. The first, middle, and last name, affiliation, and email address of each author must be added. To add additional authors click "Add Author". The "Principal Contact for Editorial Correspondence" must also be selected here. An optional biographical statement may be added for each author. Next, spaces are provided for the "Title and Abstract" of the submission. Keywords may be added in the space provided in the "Indexing" section. Last, a space is available for the author to name any "Supporting Agencies" which provided funding or support for the work presented in the submission.

Step 4: Uploading Supplementary Files. In this step, all figures which appear in the manuscript must be uploaded. File must also be named properly so that they correspond with the figure names in the manuscript ex: Figure 1, Figure 2, etc. Acceptable formats are JPG, GIF, or TIFF with at least 1,000 pixels in the greatest dimension for images and at least 2,500 pixels in the greatest dimension for line art. Image resolution should be no less than 300 dpi for images and 1,000 dpi for line art. For all illustrations, use simple file naming conventions. (eg. Fig. 1, Fig. 1a) In addition, special permission to use figures, copyright release statements, may be included in this step. Tables are not required to be upload in this step; they are to be included in the manuscript (in Step 2).

Step 5: Confirming the Submission. This step allows the author to review the submission for accuracy, note the file(s) name change in the system, note the submission file size, and upload date. The author should click “Finish Submission” to compete the submission process. You will receive an automated acknowledgement email once submission is complete.

Decisions

You will be notified by email once a decision regarding you paper has been made. If any further steps are required, they will be outlined in the email.

Revisions

When a revision of a manuscript is requested, it is essential that you carefully follow the instructions given in the Editor's email, which includes the comments from reviewers (point-by-point). Please include your response to reviewers on the first page(s) of your revised manuscript file. Failure to do so will cause a delay in the review of your revision and may result in return of the revision to you, without review, for proper preparation.

To upload a revised manuscript, complete the following steps:

  • You must log into the CGJ website and then select "Author" from your profile.
  • Click on the title of the manuscript that you wish to upload a revision for.
  • Clicking the title of the manuscript will take you to another page where you will see 3 tabs at the top of the page; Summary, Review, and Editing. Click on the "Review" tab.
  • Scroll down to the bottom of the page to the "Editor Decision" section. This is where you upload the revised manuscript (which also contains your response to reviewer comments).
  • To upload the revised manuscript, select "Browse" beside "Editor Decision".
  • Once you locate the manuscript on your computer, select "Upload".
  • To upload revised figures, please select the "Summary" tab at the top of the page and in the "Editor" section, upload the revised files. Please remember to re-name the files eg) Figure 1 - Revised.
  • Once your revised manuscript and revised figures (if applicable) have been uploaded, click on the letter icon (email notification) to notify the editor that your revised manuscript has been submitted (located on the Review page, under “Editor Decision”).

Copyediting Proof

After final acceptance of your manuscript, it will be copyedited before publication to conform to CGJ style. This editing may be substantive. It is the responsibility of the corresponding author to read the copyedited manuscript and to answer all queries fully. The copyedited version of your article will be available in Word Document format. To access the article login to your account, select your role as author, click on the article title. Clicking the title of the manuscript will take you to another page where you will see 3 tabs at the top of the page; Summary, Review, and Editing.  Click on the "Editing" tab. The file will be available under Step 1 of the copyediting process. Your revised copyedited version is to be uploaded in Step 2, by using the Browse/Upload tool.

Layout “Galley” Proof

Prior to the publication of a manuscript, you will be asked to proof the layout or “galley” version of your article. An email with instructions and a link will be sent to the corresponding author. It is the author’s responsibility to complete the proofreading in a timely manner. If the manuscript with proofreading comments is not returned to the publisher, and the publisher is unable to contact the author, it may result in a delay in the publication of the manuscript.

 

 

Author Guidelines

Overview of the Canadian Geriatrics Journal

The Canadian Geriatrics Journal (CGJ) is a peer-reviewed publication that is a home for innovative aging research of a high quality aimed at improving the health and the care provided to older persons residing in Canada and outside our borders. While we gratefully accept submissions from researchers outside our country, we are committed to encouraging aging research by Canadians. The CGJ is targeted to family physicians with training or an interest in the care of older persons, specialists in geriatric medicine, geriatric psychiatrists, and members of other health disciplines with a focus on gerontology.

The publisher, the Canadian Geriatrics Society Scholarship Foundation, the Canadian Geriatrics Society and the editorial team shall not be liable for any of the views expressed by the authors published in the Canadian Geriatrics Journal, nor shall these opinions necessarily reflect those of the publisher. All articles published represent the views of the authors and do not reflect the policy of the Canadian Geriatrics Journal, the Canadian Geriatrics Society Scholarship Foundation or the Canadian Geriatrics Society. The publisher, editors and authors do not assume liability for any injury and/or damage to persons or property arising from this publication.

Instructions to Authors

The CGJ publishes papers dealing with aging and the clinical care of older persons. Submissions (other than letters to the editor) are subject to peer review. The CGJ considers for publication original research, narrative or systematic (as per PRISMA guidelines) reviews, clinical practice guidelines/ consensus statements, commentaries, reflective pieces (e.g., reviews on books and the visual and performing arts, history of health care), and letters to the editor. Unsolicited submissions of all these types of articles are encouraged, but please note that narrative reviews, commentaries, and book/ visual and performing arts reviews are generally solicited. Case reports are not accepted.

Submission requirements are in accordance with “Uniform requirements for manuscripts submitted to biomedical journals” (http://www.icmje.org) while the editorial policies of the journal are in line with those of the Council of Science Editors (http://www.councilscienceeditors.org/services/draft_approved.cfm).

Authors must disclose in the text of the manuscript any commercial interest in the subject of their study and the source of any financial support in the completion of their study.

All submitted manuscripts must have a cover (or covering) letter. This cover letter should be the first page of your manuscript. The cover letter should state that the work is original and should include the name and contact information (including mailing address, phone and FAX numbers and e-mail address) of the corresponding author. The cover letter should state how each of the listed authors meets the 3 authorship criteria of the International Committee of Medical Journal Editors:

"An author is someone who:

  • Contributed substantially to conception and design, or acquisition of data, or analysis and interpretation of data
  • Drafted the article or revised it critically for important intellectual content
  • Gave final approval of the version to be published.”

In your cover letter, you should also provide contact details (including email addresses) for 3 potential peer reviewers for your manuscript. These should be experts in their field, who will be able to provide an objective assessment of the manuscript. Any suggested peer reviewers should not have published with any of the authors of the manuscript within the past five years, should not be current collaborators, and should not be members of the same research institution. Although the CGJ is under no obligation to use these reviewers, the suggested reviewers will be considered alongside other potential reviewers recommended by the editorial team.

After acceptance, the author(s) must sign a License to Publish agreement. The Journal reserves the right to edit manuscripts to ensure conformity with the Journal’s style. Such editing will not affect the scientific content.

All manuscripts will be initially reviewed by the editor in chief, and if appropriate the paper will be assigned to an associate editor. If the paper is judged to be suitable for possible publication, it will be sent to two or more external reviewers. Authors may indicate the names of up to 3 potential referees as well as those whom they wish not to review the paper, but the editors reserve the right to make the final choice or reviewers.

Manuscript Preparation

Manuscripts should be double-spaced and must be submitted in Microsoft Word only. Use left justification and 12 point font. Margins should be at least 2.5 cm (1 inch) around. If the submission is original research, a statement that the study was approved by the relevant institutional review board (also known as an independent ethics committee or ethical review board) must be included in the description of the methods used. Submissions must be in English. Both Canadian and American spellings are acceptable.

Word Count
When submitting manuscripts, the following maximum word counts must be adhered to. The word count excludes Title Page, Abstract, References, Tables, and Figure Legends.

1. Original Research:

 

Full Articles

3,000 words

Short Reports

1,500 words

2. Narrative or systematic (including meta-analyses) reviews:

4,000 words

3. Clinical practice guidelines/ consensus statements:

3,000 words

4. Commentaries:

2,000 words

5. Reflective pieces:

 

History of health care

2,000 words

Reviews

1,000 words

6. Letters to the editor:

 

500 words

7. Resident’s Corner (Highlights Trainee’s Original Research):

 

 

Full Articles

3,000 words

Short Reports

1,500 words

Title Page
The article should have a title that is informative and concise (maximum of 90 characters). The authors should also provide a short running head (maximum of 40 characters). The first name, middle initial(s) (if applicable), and last name of each author, with highest academic degree (including fellowship) should be provided as well as the name of Department and institution in which the work was conducted. The Title Page should contain the name, address, telephone number, fax number, and e-mail address of the author to whom correspondence should be addressed (i.e., corresponding author). Grants, contracts, and/or awards from foundations, agencies, pharmaceutical companies or other private companies that either funded the study (if applicable) or supported the authors should be indicated.

Abstract
An abstract of up to 200 words should be provided, followed by three to eight key words for indexing. For original research, narrative or systematic reviews, and clinical practice guidelines/ consensus statements, the abstract should be structured with the following section headings used: Background; Methods; Results; and, Conclusions. The Methods should describe the study design (e.g., case-control, cohort study, randomized controlled trial, meta-analyses, etc), setting, subjects (including number and selection criteria), intervention and measurements where appropriate. The Results should report the main findings including numerical values where appropriate. Where possible, report the estimates of dispersion (e.g., standard deviation, range, or confidence interval) and p-value where appropriate. The Conclusions must relate to the primary hypothesis (when appropriate) and be supported by the data presented.

Text
The text of original research articles is usually, but not necessarily, divided into Introduction, Methods, Results, Discussion and Conclusion. The Introduction should state the purpose and summarize the rationale for the study. Please provide only pertinent references and do not review the subject extensively. The Methods should describe subjects and justify sample size. It should also identify methods, apparatus, as well as all drugs and chemicals. Give references to established methods, including statistical methods. The results should be presented in logical sequence and do not repeat data in the text that is provided in Tables or Figures. Estimates of dispersion (e.g., standard deviation, range, or confidence interval) and p-values should be provided. The Discussion should summarize study findings, compare with existing studies, and describe what is novel about the paper. Every paper should end with a Conclusion relevant to the findings of the study.

Narrative reviews synthesize the existing knowledge about a particular topic. It is expected that the authors will demonstrate a comprehensive understanding of the relevant literature and provide advice to readers on how to apply the existing evidence in clinical practice.

Systematic reviews (including meta-analyses) should focus on clinical a specific topic and adhere to accepted methodology.
Clinical practice guidelines/ consensus statements should focus on a specific topic and adhere to accepted methodology.

Commentaries are opinion pieces on controversial issues in health care or clinical medicine. Authors are encouraged to provide a lively but sound argument that supports a clear point of view.

Reflective pieces and letters to the editor should be interesting, personal (when appropriate), and provide constructive analysis/ criticism (if a review or in response to a paper published in the Journal).

References
This part of the report provides the bibliographic information for each and every source cited. The Canadian Geriatrics Journal uses the National Library of Medicine’s (NLM) reference style. Sample references for citation formats of the most prevalent types of material cited can be found at http://www.ncbi.nlm.nih.gov/books/NBK7256/. Abbreviations of journal titles are in accordance with the MEDLINE indexing style and can be accessed at http://www.nlm.nih.gov/tsd/serials/lji.html. References should be numbered consecutively in the order in which they are first mentioned in the text by superscript numerals in parentheses. Corresponding references should be listed at the end of the text.

Do:

  • For source citations in text, use Arabic numerals as superscripts in parentheses.
  • Number references (using Arabic numerals without parentheses) in the order in which they are first cited in the text.
  • List all authors when three or fewer; when four or more, list only the first three and add et al.
  • Use the reference style of the National Library of Medicine, including the abbreviations of journal titles.
  • Provide complete data for each reference.
  • Cite the version of the article that you saw. If you viewed an article on the Internet, do not cite it as if it were a print one.
  • Include an “available from” note for documents that may not be readily accessible.
  • Cite symposium papers only from published proceedings.
  • When citing an article or book accepted for publication but not yet published, include the title of the journal (or name of the publisher) and the year of expected publication.
  • Include references to unpublished material in the text, not in the references [for example, papers presented orally at a meeting; unpublished work (personal communication and papers in preparation)], and submit a letter of permission from the cited persons to cite such communications.
  • Cite in parentheses in the text the name of the person and the date of communication when a reference to “personal communication” is used. Note: This a deviation from NLM standards.
  • Obtain written permission of author(s) and publisher(s) to use any previously published materials (figures, tables, or quotations of more than 100 words) and attach with your license to publish.

Do not use ibid. or op cit.

Tables
Each table should be created in Word, typed on a separate page, and should have a legend at the top indicating the information contained. In Word, please use the table creation functions to properly define the rows and columns of the tables. The tables should appear at the end of the manuscript.

Figures
Illustrations should be submitted in electronic format and must be submitted in separate files within Step 4 of the online submission process.

Acceptable include formats include JPG, GIF, or TIFF with at least 1,000 pixels in the greatest dimension for images and at least 2,500 pixels in the greatest dimension for line art. Image resolution should be no less than 300 dpi for images and 1,000 dpi for line art.

Illustrations embedded within Microsoft Word or Microsoft Powerpoint files are not suitable for publication. Submit a separate file for each figure in acceptable image format. If graphics are included as part of a Word or Powerpoint document, you will be asked to re-submit them as separate image files in high-quality TIFF, GIF, or JPEG format. Illustrations must be accompanied by a legend typed on a separate page at the end of the manuscript. Symbols, arrows, or letters used to identify parts of the illustration must be explained clearly in the legend. Do not include the legend, figure caption, or figure number as part of the graphics in the image file. This information should be provided in a separate text document. A legend must be provided for each illustration. Legends for several illustrations may be grouped on a single page (entitled Figure Captions). Please be aware that if you do not provide a separate image file for each figure or if the images provided are not of sufficient quality, it will likely result in delaying final publication.

Numbers, units, and abbreviations
Measurements are to be metric. For numbers, please use words for numbers up to nine and numerals thereafter (e.g., six patients, 10 patients). For measurements, use numerals (e.g., 2 kg, 6 mmol, 5 hours, 4°C). Use only standard abbreviations, and avoid using abbreviations in the title. Define all abbreviations, except those in very common use (e.g., DNA), when they first appear in the text.

Conflict of Interest Notification
Conflict of interest exists when an author, reviewer, or editor has financial or personal relationships that could inappropriately bias or compromise his or her actions (such relationships are also known as dual commitments, competing interests, or competing loyalties). More specifically, the following considerations are illustrative and would need to be addressed: (a) Authors should identify individuals who provide writing or other assistance and disclose the funding source for this assistance. (b) Investigators must disclose potential conflicts to study participants and should state in the manuscript whether they have done so. (c) Authors should describe the role of the study sponsor(s), if any, in the study design; in the collection, analysis, and interpretation of the data; in the writing of the report; and in the decision to submit the report for publication. If the supporting source had no such involvement, the authors should so state. (d) Editors may request that authors of a study funded by an agency with a proprietary or financial interest in the outcome sign a statement such as, “I had full access to all of the data in this study and I take complete responsibility for the integrity of the data and the accuracy of the data analysis.” Author(s) are to include the Conflict of Interest Statement within their manuscript prior to the references.

Permissions
Written permission must be obtained for material that has been published in copyrighted material; this includes tables, figures, and quoted text that exceeds 150 words. Signed patient release forms are required for photographs of identifiable persons. A copy of all permissions and patient release forms must accompany the License to Publish agreement.

Assignment of Copyright
Copyright of any article published in CGJ is retained by the author(s). Authors grant the CGS a “License to Publish” the article upon article acceptance. The License to Publish agreement must be completed and returned upon article acceptance.

The article will be distributed under the terms of the Creative Commons Attribution Non-Commercial No-Derivative license (http://creativecommons.org/licenses/by-nc-nd/2.5/ca/), which permits unrestricted non-commercial use and distribution, provided the original work is properly cited. Articles published under this Open Access model are made freely available online immediately upon publication, as part of a long-term archive, without subscription access restrictions.

 

 

Author Fees

This journal charges the following author fees.

APF (CGS non-member): 950.00 (CAD)
The Article Processing Fee (APF) is due upon acceptance of an article for publication. An article will be assigned for publication in an issue once the fee is received.

APF (CGS member): 700.00 (CAD)
To qualify for the member rate, the corresponding author must be an active (currently in good standing) member of the Canadian Geriatrics Society (CGS). The Article Processing Fee is due upon acceptance of an article for publication. An article will be assigned for publication in an issue once the fee is received.

If an author is unable to financially support the Article Processing Fee (APF), it is his or her responsibility to inform the Editor by requesting a fee waiver, after his or her manuscript has been accepted for publication. The author is to submit this request by email to Dr. Ken Madden at Kenneth.Madden@ubc.ca. In his or her request, please include the title manuscript, manuscript #, corresponding author name, and reason for the request. The Editor will contact the requesting author by email to approve or deny the request.

 

 

About Author Fees

If your manuscript is accepted for publication in the Canadian Geriatrics Journal, you will be asked to pay an Article Processing Fee (APF). The Article Processing Fee applies for all articles submitted after September 15, 2014 and accepted for publication.

How much is the APF?
The APF is $950.00 CAD for CGS non-members and $700.00 CAD for CGS members.  To qualify for the member rate, the corresponding author must be an active (currently in good standing) member of the Canadian Geriatrics Society (CGS).

When will the APF be charged?
The APF applies only to articles that are accepted for publication. Upon acceptance, you will be asked to pay the APF through our online store at www.cgjonline.ca (for instructions on how to pay these fees through our peer-review system, click here). The APF must be paid prior to sending your article for copyediting.

Which payment methods are accepted?
Upon acceptance and prior to your article being sent for copyediting, you will be asked to pay the APF through the online peer review system, where you can make payment by credit card or PayPal. For instructions on how to pay these fees through our peer-review system, click here. If payment by credit card or PayPal is not possible, please contact the Canadian Geriatrics Society by phone at 905-415-3917, or email secretariat@canadiangeriatrics.ca

Does the APF apply to all articles?
The APF applies to all manuscripts submitted under the following sections; Original Research, Systematic Reviews/Meta-analysis, Clinical Practice Guidelines/Consensus Statements, non-solicited Commentaries, Reviews, and Book Reviews.

Are there any exemptions for the APF?
Editorials, Invited Commentaries and Letters to the Editor are exempt from paying this fee.

Will authors who do not have funds to pay the APF be prevented from publishing in CGJ?
If an author is unable to financially support the Article Processing Fee, it is his or her responsibility to inform the Editor by requesting a fee waiver, after his or her manuscript has been accepted for publication. The author is to submit this request through email to Dr. Ken Madden at Kenneth.Madden@ubc.ca. In your request, please include the title of manuscript, manuscript #, corresponding author name, and reason for the request. The Editor will contact the requesting author by email to approve or deny the request.

 

 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission has not been previously published, nor is it before another journal for consideration; or an explanation has been provided in Comments to the Editor.

  2. The submission file is in Microsoft Word or RTF document file format, it uses left justification and 12 point font.

  3. Margins should be at least 2.5 cm (1 inch) around, and text should be double-spaced.

  4. Tables should be placed at the end of the text, rather than embedded within the text.

  5. All figures must be uploaded as individual files in Step 4 (Upload Supplementary Files) of the submission process. See Instructions for Authors for figure format.  Figure legends should be placed at the end of the manuscript.

  6. The text meets this journal's formatting requirements as outlined in the Instructions For Authors.

  7. The use of human subjects or other animals for research purposes is regulated by the federal government and individual institutions. Manuscripts containing information related to human or animal use should clearly state that the research has complied with all relevant federal guidelines and institutional policies.

  8. It is understood that an Article Processing Fee (APF) is payable for articles accepted for publication in the Canadian Geriatrics Journal. The APF is $950.00 CAD for non-members of the Canadian Geriatrics Society (CGS) and $700.00 for CGS members. The author will be requested to pay the fee upon notification of article acceptance. The APF applies for all articles submitted after September 15, 2014, and accepted for publication under the following sections; Original Research, Systematic Reviews/Meta-analysis, Clinical Practice Guidelines/Consensus Statements, non-solicited Commentaries, Reviews, and Book Reviews. Editorials, Invited Commentaries and Letters to the Editor are exempt from paying this fee. For more information, please visit our About Author Fees page.

  9. This submission contains a cover (or covering) letter. The cover letter should be the first page of your manuscript. Failure to include a cover letter with your submission may result in automatic rejection of your manuscript. For more information on what your cover letter should contain, please consult our Author Guidelines.

  10. In your cover letter, you have provided contact details (including email addresses) for 3 to 5 potential peer reviewers for your manuscript. The authors understand that Editors reserve the right to choose all reviewers.

 

Copyright Notice

Copyright of any article published in CGJ is retained by the author(s). Authors grant the CGS a “License to Publish” the article upon article acceptance.

 

Privacy Statement

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